Presenter Instructions
Authors, please review ALL presenter instructions before the upcoming meeting.
Poster & Exhibit Hall
Located in Franklin Hall B on Level Four
Posters
Plan It
Printed posters must not exceed 44 x 44 inches, or 111 x 111 centimeters (width x height). This will allow approximately 2 inches of space on all sides of your poster. Each poster board will be shared by two authors. Please see examples and best practices below.
Print It
We recommend either paper posters, or fabric-printed posters, which are convenient for traveling. Authors are responsible for printing their own posters.
Upload a PDF (Optional)
Poster authors may now upload a PDF of their poster to the virtual program for other attendees to view! Uploads are limited to one-page, PDF format only. Please note, this does NOT replace presenting your physical poster during your session.
- To upload, go to your author dashboard, then click to EDIT your poster abstract. You may upload a PDF or adjust your authors. Please do not edit your title.
- To view the Poster Gallery, click below or go to the online program and click on the Poster Gallery icon in the left sidebar. You may search, sort and filter results. Click on any poster to read the full abstract.
Maximum Size
44 x 44 inches, or 111 x 111 centimeters (width x height)
Remember it is not necessary to include your assigned poster board number on your poster itself.
Best Practices
Include the abstract title and authors at the top of your poster in large, bold lettering. Keep in mind that all text and illustrations should be easy to read from a distance of approximately six feet (or two meters), and it is helpful to include visual elements such as graphs, diagrams, tables, etc., to pique viewer interest, and help them move through your major points. Your poster does not need to include your verbatim abstract; instead we recommend summarizing only the most important details of your background, hypothesis, methods, results, and conclusions.
ON-SITE INSTRUCTIONS
Locate Your Poster Number
Find your assigned poster board in the searchable online program, and kindly mount your poster on the posterboard labeled with the same number.
Your final poster number will be displayed under your abstract title. The first half of the number indicates your session, and the second half is your assigned poster board e.g., P1-125=Poster Session 1, poster board #125).
Present Your Poster
All poster sessions are 70-75 minutes and occur in Franklin Hall B on Floor 4. Please arrive no earlier than 10 minutes prior to your session to mount your poster. A volunteer will be available to distribute tacks and assist authors as needed.
The presenting author must be present at the poster session and is expected to remain with the poster to entertain questions for the duration of the session. Poster authors are encouraged to bring copies of their abstract or a handout for interested viewers.
Poster Symposia
Poster symposia will occur during regular poster sessions, but symposia posters are grouped together to allow attendees to view them in logical order and to allow you and your co-presenters to have a cohesive discussion with viewers about your selected topic. Please coordinate with your poster symposium chair as needed.
Please follow ALL instructions above for posters.
Mandatory Upload
NEW THIS YEAR! All speakers will be required to upload their presentation to our new content management system by approximately 10-14 days prior to the meeting. Instructions for uploading your slides will be sent at a later date.
All Oral Presentations (Paper & Symposia)
Prepare Your Slides
Please prepare your presentation according to the paper or symposium instructions below. Speakers are welcome to use their institution's slide template, or the INS 2026 Philadelphia slide deck, downloadable below.
Upload Your Slides
All speakers will be REQUIRED to upload their slides to our central system by approximately 10-14 days before the meeting. This will help keep our meeting run smoothly. Speakers will receive an invitation email in January with a link to upload their slides.
You may upload a new version any time you make changes.
Speaker Ready Room
Location: Room 502, Level 5
Hours:
- Wed Feb 4: 7:45–8:45 AM, 10:45–12:15 PM and 1:30–4:30 PM
- Thu Feb 5: 6:45–10:45 AM and 11:45–5 PM
- Fri Feb 6: 6:45–11:45 AM and 12:45–5 PM
- Sat Feb 7: 6:45-12:15 PM
Check Your Slides
All speakers MUST stop by the SPEAKER READY ROOM at least ONE HOUR prior to their assigned session. A technician will be available during posted hours to help you test your slides on our equipment.
- Presenters are NOT permitted to use their own computers or devices. In each lecture hall, presenters will have access to a laptop, mouse, laser pointer, and microphone.
- Presentation File(s): You will be emailed a link to upload your files. Please follow all naming conventions.
- If your presentation is in a format other than PowerPoint, or if it requires special programming, please inform abstracts@the-ins.org as soon as possible.
ON-SITE INSTRUCTIONS
Paper Sessions
Important Reminder! All speakers must report to the Speaker Ready Room at least one hour before their session.
Each paper session will have a moderator, selected from the Program Committee, who will introduce the speakers, help solve any problems, and keep the session running on time. Please be respectful of other authors by staying within your allotted time, as each session is under a strict time limitation.
The length of your session and the number of presenters will determine how much time you have to speak. Most paper sessions are 85-90 minutes in length and consist of six individual presentations. Most paper presenters will have 12-14 minutes to present their paper, followed by 2 minutes of Q&A.
To verify your overall session length, and exactly when you will be speaking, please visit the searchable program and find your assigned session. Please note that your allotted time includes your introduction by the moderator, as well as a 2 minute question and answer period, which will immediately follow each individual presentation.
Oral Symposia Sessions
Important Reminder! All speakers must report to the Speaker Ready Room at least 24 hours before their session.
Attention Chairs: If your symposium has arranged for a specific DISCUSSANT that was not indicated in your symposium proposal, please email your discussant’s name to abstracts@the-ins.org by January 5th in order for them to be included in the final program.
Symposia sessions are 85-90 minutes in length. It is up to the Symposium Chair’s discretion to divide the time amongst the individual abstracts, the discussant, and to allow time for audience discussion and questions. Please stay within the time allotted by the Symposium Chair, as each session is under strict time limits.